WA Secretary of State Blogs
From Our Corner

Archives rescues damaged docs after flooding

by Brian Zylstra | September 6th, 2013

Archives-flood

State Archivist Steve Excell stacks boxes damaged by water last week at the State Records Center in Tumwater. (Photos courtesy of Benjamin Helle) 

One of the Washington State Archives’ chief responsibilities is to preserve the millions of paper records under its care. Last week, that duty was put to the test when a freak flood at the State Records Center in Tumwater soaked dozens of cardboard boxes full of records.

Thanks to fast, dedicated action by Archives staffers and access to freeze-drying equipment, none of the 700-plus damaged docs will be lost.

The crisis began Thursday afternoon during the storm that struck the South Sound. Normally, a rainstorm wouldn’t impact the State Records Center, located near the Olympia Airport. Problem was, some of the pipes at the Records Center building had been pressure tested and a two-inch valve was blocking one of them, causing a trough and several pipes to quickly fill up with water when the rainstorm hit.

Before long, water flowed down walls inside the building onto several of the shelves holding the document-laden boxes. Several boxes and the paper inside were deluged, while other boxes became wet while the records inside remained dry or only slightly wet.

Records Center flood - wet boxes

Some of the boxes damaged by water at the State Records Center.

Fortunately, the unexpected deluge happened when several Archives staffers were at work, allowing them to minimize damage.

“Everyone sprung into action right away,” State Archivist Steve Excell said.

Plastic garbage cans, tarps, wet vacs, mops and squeegees were quickly brandished for the clean-up effort. Archives employees quickly rescued the damaged boxes, using “cherry picker” machines to reach the higher shelves. After examining them, the staff divided them into three categories: 1) dry, 2) slightly damp or wet, which required only minimal drying; and 3) very wet, which required taking those heavily damaged records by truck Friday morning to a Puyallup facility that freeze-dried them as part of the salvaging process.

Following the freeze-drying, the damaged records will continue to undergo rehab until they are ready to return to the Records Center and be placed on one of its 40-foot-high shelves.

“We won’t lose a single record. There won’t be any mold or rot on them. By the time they come back, you won’t be able to tell there was any damage,” Excell said, who added that many new boxes have been taken to the Records Center to store the once-damaged records.  “There is lots of re-boxing going on.”

Excell and Deputy State Archivist Terry Badger reported that nearly 160 boxes, containing 705 files, were damaged to some degree in the flood.

In an e-mail to Excell and the Archives staff, Secretary of State Kim Wyman commended their excellent response to the crisis:

“What an amazing, timely, and professional response to what could have been a far worse situation.  I know each of you understands the value and importance of these records. Your work to save and protect them has been outstanding. You all have served our citizens and customers so well, even though most of them will have no idea of what it took to provide these quality services.”

Records Center flood - cherry pickers

State Archives employees examine boxes using a “cherry picker” machine.

2 Responses to “Archives rescues damaged docs after flooding”

  1. Liz Stewart says:

    It sounds as if Archives staff had been trained to respond to such an emergency–it would be interesting to know what plans and training were in place to facilitate such a great response!

  2. Is this article saying that there were no backup copies of these documents? If so, that’s a serious and unacceptable situation.

Leave a Reply

 

About this Blog

The Washington Office of the Secretary of State’s blog provides from-the-source information about important state news and public services. This space acts as a bridge between the public and Secretary Kim Wyman and her staff, and we invite you to contribute often to the conversation here.

On the Web

Comments Disclaimer

The comments and opinions expressed by users of this blog are theirs alone and do not reflect the opinions of the Secretary of State’s Office or its employees. The agency screens all comments in accordance with the Secretary of State’s blog use policy, and only those that comply with that policy will be approved and posted. Outside comments will not be edited by the agency.

Your Corner of Washington

Older Posts

Blogroll

Blog Contributors

Recent Topics