What: Ref22: “Using Screencasts in Virtual Reference”
When: Tuesday, October 13th, 8:30 – 9:30 am PST
Where: Wimba WA_TrainingRoom1

Tuesday, October 13th, we will host our very first webinar in what will be a monthly series called Ref22 (it’s “22” because it’s the 2nd Tuesday of every month). Ref22 is meant for reference and virtual reference librarians in particular, and will cover a variety of interesting and practical topics.

This month we are happy to feature Lauren Ray, Educational Outreach Services Librarian at the University of Washington Libraries, who will present on “Using Screencasts in Virtual Reference”.

The webinar will begin at 8:30am, and will last approximately one hour (including time for questions). It will take place via Wimba, and an archived version will be available if you can’t make the live session.

Instructions for Wimba are here: http://www.secstate.wa.gov/library/libraries/training/wimba.aspx.

If you have speakers or topics you’d like covered in future sessions, please get in touch. In the meantime, hope to see you there!

Dear libraries of Washington State,

Are your users on the internet? I’m willing to bet that a lot of them are.

Do they use chat software to communicate? IM tools like ICQ and AIM have been around since 1996/1997 (respectively), and companies like Google, Microsoft, and Yahoo! all provide IM services. Chat and IM aren’t new, and lots of people use them to communicate with friends, family, and colleagues.

Chat and email are probably the two most-used methods for online communication.

So, can your users employ these methods to contact your library? To ask you questions? To tap into your expertise?

Read the rest of this entry »

Your librarians will answer your questions, day or night.

Have you ever had a question you couldn’t answer? Has Google left you empty-handed – or overwhelmed? Have you considered asking an expert for help?

Your library has professional information specialists (we just call them librarians) who know how to go beyond Google to find you the information you need. And now asking a librarian is just as convenient as searching the Web.

Over 60 libraries in Washington State have joined together to form Ask-WA, a statewide cooperative of libraries in Washington that is in turn part of a larger, global cooperative. Using Ask-WA’s easy online chat service you can get a quality answer within minutes, 24 hours a day, 7 days a week. Ask-WA’s friendly librarians are ready to help you with any question — from checking that pesky fact to helping you get started on in-depth research. Whatever your question, Ask-WA has answers from a professional you can trust.

In August, 2009, Washington residents used Ask-WA services through their local libraries to ask nearly 7,000 questions. Those who use the service are thrilled, and within just the last month have left such positive comments as:

“The librarian who helped me was excellent and I loved how he was able to link things that he was talking about directly on to my computer. Fantastic service – thanks for having it!”

“This was so easy, a high school student could do it. It’s nice to get information from REAL people once in a while.”

“I had been looking for this book through the Internet and it took me so long and I didn’t find it. I should of known I could chat with someone and have them as a professional find it for me! It took them about 1 to 2 minutes! That was awesome! Thanks!”

“We are so fortunate to have this service available. Incredible!”

Have a question that needs answering? Need help with genealogical research, citation styles, finding research-quality resources, or just settling a bet? No question is too big or too small.

Get answers now through your library’s web site, or ask via the official Ask-WA page at http://ask.wa.gov. For more information, or to find out if your library is participating in Ask-WA, contact the staff at your local library.

Ask-WA Statistics – August, 2009

Ask-WA maintained a busy service during the month of August, with email again outpacing chat service. In numbers:

• Email questions received: 3821
• Chat sessions requested: 3067
• Chat sessions accepted: 2599
• Qwidget requests (% of total): 789 (25.7%)

As a cooperative we maintained an answering percentage of 84.7% for the month, which is lower than in July but remains well over the goal rate of 75%. Keep up the good work! The email aspect of the service remains robust, and outpaced chat for the month. Qwidget traffic remains around 1/4th of the total chat traffic, with the main users continuing to be Seattle Public and UW Libraries.

Read the rest of this entry »

Ask-WA Statistics – July, 2009

Despite a fairly quiet academic cooperative, Ask-WA maintained a busy service during the month of July. In numbers:

• Email questions received: 3512
• Chat sessions requested: 3238
• Chat sessions accepted: 2927
• Qwidget requests (% of total): 883 (27%)

As a cooperative we maintained an answering percentage of 90.4% for the month, which is well over the goal rate of 75%. Keep up the good work! The email aspect of the service remains robust, and outpaced chat for the month. Qwidget traffic is edging up towards 1/3rd of the total chat traffic, and getting particularly heavy use out of Seattle Public Library and the University of Washington.

Read the rest of this entry »

If QuestionPoint seems more buggy than useful to you, it may be because certain settings on your computer are causing issues. Here are a few tips that may help improve your QuestionPoint experience.

Update Java and Flash

You can get the latest version of Java here: http://www.java.com/en/download/manual.jsp – and the latest version of Flash here: http://get.adobe.com/flashplayer/. Keeping both of these updated will improve your QP performance (generally), and will help you get the most out of your web experiences in general. I’d suggest making sure these are up-to-date on whatever public access terminals you are offering as well, so that your patrons don’t have any problems using the service either.

Fix Your Browser (or Try A New One)

Most of you are probably using Internet Explorer, which is fine. I’d recommend using an iteration of IE7 (and NOT upgrading to IE8 quite yet), and following the set-up procedures (for chat only) listed in this document: http://www5.oclc.org/questionpoint/Chat_setup.pdf.

If IE isn’t working very well for you, you might consider trying QuestionPoint using Firefox (which is what I use and without any problems) or Google Chrome (which I have not used for QP but hey it’s worth a shot). I find that while IE requires some setup, Firefox works out of the box (as it were), which is nice.

No matter which internet browser you use, you generally have some fine-tuning options you might consider. For instance, deciding whether new pages open in windows or tabs could greatly improve your QP experience, depending on which you prefer. In Firefox I like to go in any de-select all my warning messages (which are just annoying pop-ups that get in my way), since I know I’m not engaging in any risky activity anyway. Similar options are available in whichever browser you choose to use, generally.

Check for Background Applications

If QuestionPoint seems to be running particularly slow, you might see what applications your computer has running in the background. Maybe your anti-virus program has chosen that moment to run a full scan of your machine. Maybe a desktop search program is in the middle of indexing your hard drive. The fewer things your computer has going on, the more resources it will have to run QuestionPoint smoothly and without error. You can usually see the resource hogs down in your bottom-right taskbar, and while you shouldn’t disable your anti-virus, you can certainly tell it to scan later, when you’re less busy.

Still Not Working Right?

If you feel like you’ve done everything right and you’re still having issues, don’t just put up with them. Call QP tech support and see if they can’t help you find a solution. They’re available 7a-9p EST at 800-848-5800, or you can email them at [email protected]. If you don’t need support, but want to leave them feedback (QP sucks, I love QP, omgqwidgetrolluplzkthx!, etc), you can use their feedback form located here: https://www3.oclc.org/app/questionpoint/comments/.

And as always, if you have any issues, you are always welcome to share them with me. I don’t have a magic wand (unfortunately), but you may find me to be an excellent commiserator. I am even helpful, occasionally.

Have your own tips for QuestionPoint success? Please share them in the comments!

They appear simple, but within their murky depths lurks weird issues you may have never considered. Here’s a quick guide:

ANSWERED: If you’re not using this most of the time, you might want to review how you are helping people. You don’t have to stay on the line with them until their paper is written or their family tree thoroughly researched. You SHOULD spend the time, though, to identify why they came to us in the first place, and to identify resources to help them answer their question. For some questions, ANSWERED means just that; for others, it means “Here is some great stuff to get you started, if this seems helpful then I’ll leave you to look it over and you should come back if you need more help.”

FOLLOW-UP BY PATRON’S LIBRARY: When it’s clear to you that you are unable to answer the question sufficiently either due to a lack of resources or a lack of time, you should use this code. If you are going to code the question for follow-up, you should know this before you end the session, and you should make sure you have the patron’s email address. Even if they provided one initially, you should verify it before you end the session.

FOLLOW-UP BY ME: For the sake of simplicity, I’ll leave it at this: Don’t use this code.

LOST CALL: If you have the patron’s email address and something that looks like a question, then you should NOT use this code. Instead, you should code it for follow-up. If you don’t have an email address or anything that looks like a question, then you can use LOST CALL. If you had a chance to work with the patron before they were “lost”, though, you may consider using ANSWERED instead; again, only if there’s no email address for follow-up. You can help avoid losing calls by asking for an email address at the beginning of the session, just in case the patron gets disconnected.

The moral is this: If you have their email address, they’re never lost.

I hope this helps clarify resolution codes. It’s important that we’re all on the same page when we’re dealing with each other’s patrons. If in doubt, think about where the question goes. ANSWERED goes to their “active” list, which means they still get to review it; FOLLOW-UP goes to their “new” list, which means they WILL review it and fairly soon; LOST CALL automatically buries the question in the “closed” list so the patron library has to search the session out to even know it happened.

If I’ve further muddied the issue, then please feel free to contact me with your questions, or start a discussion here on the blog or on the Ask-WA email list.

Some tips of the week for staffing Ask-WA: Washington’s Statewide Virtual Reference Cooperative.

Tip #1: No such thing as anonymous follow-up

Please make sure that there is a way for the patron’s library (even if that is you) to follow-up before you close a session and before you code for follow-up. Even when patrons submit an email address with their question, it is worth checking to make sure that is the correct address at which they would like to be contacted. Many patrons, especially those coming through the Qwidget, do not submit their email addresses at all when they ask their questions. If you are planning on coding a question for follow-up, ask the patron for their email address before the session ends so that follow-up will, in fact, be possible.

Tip #2: Don’t let your descriptive nature get the best of you

At the end of a session you have the opportunity to add descriptive codes. This is like cataloguing for questions, and something about it calls out to your inner librarian nature. I know, I feel it too, like a siren’s call saying “Come organize me.” The thing is, you should really only add descriptive codes to questions from YOUR patrons. Every library uses different descriptive codes differently, and it is up to the patron’s library, every time, to decide which codes are appropriate. You may, of course, continue to add descriptive codes for sessions from your own patrons. To fill the chasm left by not describing other sessions, I recommend taking up water colors, or perhaps writing some nice haiku.

Tip #3: “I need closure!”

What goes for tip #2 goes for tip #3 as well; please don’t close questions on your question list unless they are questions from YOUR patrons. By closing them you are hindering that patron’s library’s question review process. I know, I know, you can’t stand the clutter and really, really want to keep things tidy and neat. Fear not, for you can simply make it so that those finished sessions from other patron’s libraries no longer show up in your libraries “Active” questions list. QuestionPoint explains how over on their blog (section 1.1): http://questionpoint.blogs.com/questionpoint_247_referen/2007/09/maintenance-ins.html.

Now you’ll just have to figure out what to do with all that extra space!

If you have any thoughts or questions, please feel free to discuss them on the Ask-WA email list, leave some comments, or you can always shoot me an email. I’ll get back to you just as soon as I finish this latest lyric poem on the life and death of the reference interview.

Over the last two weeks we had some very successful QuestionPoint training sessions online using Wimba software. At least, I’d like to think they were very successful. Thanks to everyone who attended the sessions; I enjoyed your great questions and hope the trainings were useful and worthwhile.

If you attended either (or both) of the trainings, PLEASE fill out the survey linked below. It should take you about 10 minutes and will be immensely helpful for me, both for statistical purposes and for planning future trainings to your needs.

QP Training Survey: http://tinyurl.com/qptrainsurvey

If you know someone who attended these trainings but is not on the Ask-WA email list and doesn’t read this blog, please forward this along to them so they may complete the survey.

If you didn’t make the live training sessions, below are links to the archived sessions. After clicking the link, select “Participant Login”, type in WA_TrainingRoom1 for the room and whatever you like for your name. If you haven’t run the Wimba wizard on your computer yet, you should do so before trying to view the archived session. If you have already run the wizard, there is a link below the wizard button (about 2 inches down) allowing you to skip the process.

QuestionPoint Training #1 (Wimba Archived Session):

http://tinyurl.com/qptrain01

QuestionPoint Training #2 (Wimba Archived Sessions):

http://tinyurl.com/qptrain02

If you have any thoughts or questions, or if you would like to suggest any material for future trainings, please don’t hesitate to get in touch.

Thanks!